BoS Coordinated Entry practice : balance of state coc

Coordinated Entry increases efficiency in homeless services by standardizing how people access programs and coordinating referrals. Under the HEARTH Act, HUD requires all CoCs to implement coordinated Entry. The Balance of State CoC is implementing a decentralized coordinated Entry system, with each Regional Committee selecting the model that best fits its resources and community needs.

To learn more about Coordinated Entry, review the Coordinated Entry Council materials below.

Click here if you are looking for information for SSO-CE Grantees

Information

Coordinated Entry Written Standards

The Coordinated Entry Written Standards provide an outline for coordinated entry policy and procedures the Balance of State CoC. Download PDF

BoS Coordinated Entry Toolkit

Detailed outline of the structure, scope, and process of coordinated Entry in the BoS (24 pages). Download PDF

BoS Coordinated Entry Explainer

Introduction to coordinated Entry and overview of how it will work in the BoS (2 pages) Download PDF

Obtaining Approval for Changes to Regional Committee Plans

Many changes to CE plans Can be approved at the local Regional Committee level, but some require CEC pre-approval. This document outlines the CoC policy on who can approve changes to CE plans. Download PDF

Request CEC Approval for CE Plans

If a Regional Committee would like to make changes to their CE plan that requires CEC approval (see policy above), please complete this form and the CEC will review at their next meeting. Link to Online Form

BoS Homeless Assessment and Referral Tool (HART)

HART Paper Form & Fillable PDF

HART Spanish

HART Training & Slides

HART Supplemental Guide

HART HMIS Data Entry Guide

HART HMIS By-Name List Guide

HART Mock Interview

HART FAQs

Additional Coordinated Entry Materials

HMIS Guides in HMIS@NCCEH ZenGuide

Front Door Data Entry Training Recording

Prevention and Diversion Screen

Prevention and Diversion Screen Document

Prevention and Diversion Screen Online Training

Case Management Tool

Case Management Tool Document

Case Management Tool Online Training

Coordinated Entry Evaluation

2023 NC BoS CoC CE Evaluation

Coordinated Entry Annual Evaluation Materials

Coordinated Entry Evaluation Directions

For emergency shelters/street outreach
For permanent housing programs

Housed Consumer Survey: Provide to clients who entered rapid rehousing or permanent supportive housing in the last year.

CE Participating Provider Survey: For all providers participating in the local CE system

Electronic form

Sheltered/Unsheltered Survey: Provide to clients who are living unsheltered or in an emergency shelter

Sheltered form for download
Unsheltered form for download

Sheltered electronic form
Unsheltered electronic form

Outcome Reporting

Regional Committees implementing Coordinated Entry are required to report on outcomes quarterly. Outcomes are due to the Balance of State Coordinated Entry Council (CEC) on April 15th, July 15th, October 15th, and January 15th. Each report should include information pertaining to the previous 3 months.

CE Outcome Resources

Recorded training on the CE Outcome Form, Tally Sheet and Outcome Report (43 minutes)

CE Outcome Online Form

CE Outcome Tally Sheet

SSO-CE Grant Application Materials

There is not an SSO-CE RFP available at this time. Please find a sample SSO-CE RFP below:

Download the Request for Proposals

Download the New SSO-CE Project Application

Download the Renewal SSO-CE Project Application

Download the Budget Spreadsheet

2018 materials are archived.

Plan Materials

Each Regional Committee will submit a plan detailing the local coordinated Entry system. Plans are reviewed by NC BoS staff for threshold requirements and then submitted to the Coordinated Entry Council (CEC) for in-depth Entry.

CE Prioritization List Template

CE Plan Template

Sample MOU Template (PDF)

Sample MOU Template (Word doc)

Planning Webinars

January 10, 2017 Recording

February 14, 2017 Recording

Coordinated Entry Council (CEC)

The CEC is a standing committee of the NC BoS Steering Committee to advise and offer technical assistance on issues related to coordinated Entry. The CEC is composed of Regional Coordinated Entry Leads and statewide experts.

Statewide Representatives