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https://www.ncceh.org/hmis/federalpartnerresources/

Partner Up! Federal Resources

Resources from HUD for All HMIS Participating Programs

The following resources contain the fundamentals for HMIS, and are where the Data Center refers to again and again to support your projects.

HMIS Data Standards Interactive Tool
This site guides users by through the basics, by role, and by funding to provide a foundation for data collection and entry requirements

HMIS Data Standards
This page has the most recent HMIS Data Standards Manual containing data collection requirements, instructions, and descriptions for the foundation of HMIS' analytical power. It also lists the HMIS Data Dictionary to provide the HMIS software requirements to fulfill data collection outlined in the HMIS Data Standards.

Project Set-Up Tool
This excel tool, along with reference to the HMIS Data Standards, specifies how to structure projects in HMIS and which data elements are reuired for collection depending on a project's funding source

Coordinated Entry Core Elements Guide
This is a thorough review of the HUD's design requirements as well as best practices that go beyond the HUD Notice to establish Coordinated Entry

HUD Mailing Lists
Updates straight from the source

Chronic Homeless Definition Resources
All of HUD's tools, guides, and standards relating to the Chronic Homeless status and how it impacts programs.

Resources for HUD Reporting

HMIS Standard Reporting Terminology Glossary For those interested in how reports use HMIS Data Standards to measure outcomes, this is the foundational guide for you! It puts into words the logic and language required to produce reports required by HUD and the Federal Partners. The Glossary was originally created by HMIS Vendors for HMIS Vendors and has been updated with changes in data standards since then.
Point in Time Count and Housing Inventory Chart Point in Time (PIT) and Housing Inventory Count (HIC) NoticeThe official HUD announcement full of detailed requirements for executing the Point in Time homeless count and the bed and unit Housing Inventory County for tracking community capacity Past CoC HIC Reports HUD posts all 420 CoCs past Housing Inventory Counts here for the public Past CoC PIT Reports HUD posts all 420 CoCs past Point in Time Count data here for the public
System Performance Measures System Performance Measures (SPMs) HUD's homepage for resources on this set of reports gives our community tools to measure outcomes, including Submission Guides, FAQs, webinars, and (our favorite) the explainer videos
Annual Homelessness Assessment Report Introductory Guide to Annual Homeless Assessment Report (AHAR) This guide answers the essential questions about the AHAR: What is it? What data is included? Who participates? And what's this used for anyways? Past AHAR Reports Review this annualized data report for the nation for every year since 2007

Resources by Funding Source

HUD Continuum of Care (CoC) Funding CoC Program Description and Resources This dashboard has foundational reference materials such as regulations, webinars, and official HUD announcements for CoC projects CoC HMIS Manual This manual contains the data collection, data entry, and HMIS set-up requirements specific to HOPWA projects Reporting: Annual Performance Report Guides, Tools, and Webinars HUD's dashboard for materials to help you understand and submit your APR Sage CoC APR Guidebook The relatively new repository called Sage is revolutionizing CoC APR submission and this guide will help you get ready to press submit
HUD Emergency Solutions Grant (ESG) Funding ESG Program Description and Resources This dashboard has foundational reference materials such as regulations, webinars, and official HUD announcements for ESG projects ESG Program HMIS Manual This manual contains the data collection, data entry, and HMIS set-up requirements specific to ESG projects Sage ESG CAPER Guidebook The relatively new repository called Sage is revolutionizing CoC APR submission and this guide will help you get ready to press submit
HUD Housing Opportunities for Persons with AIDS (HOPWA) Funding HOPWA Program Description and Resources HUD's dashboard of materials such as regulations, webinars, and official HUD announcements to help get acclimated to HOPWA projects HOPWA HMIS Manual This manual contains the data collection, data entry, and HMIS set-up requirements specific to HOPWA projects Reporting: HOPWA CAPER and APR Submission Guidance and resources for submitting the annual CAPER and APR reports
HUD Veterans Affairs Supportive Housing (HUD-VASH) Funding HUD-VASH Program Description and Resources HUD's dashboard of materials such as regulations, webinars, and official HUD announcements HUD-VASH: VA Resources The VA's dashboard for materials and guidance HUD-VASH Program HMIS Manual This manual contains the data collection, data entry, and HMIS set-up requirements specific to HUD-VASH projects
Runaway and Homeless Youth (RHY) Funding RHY Program Description The Family and Youth Services Bureau breaks down each type of project RHY funds RHY Program HMIS Manual This manual contains the data collection, data entry, and HMIS set-up requirements specific to RHY projects RHY Technical Assistance and Training Stay up-to-date with transitions in this program and connect with other grantees
Substance Abuse and Mental Health Services Administration (SAMHSA) Funding SAMHSA Publications and Resources Look here for the latest reports or webinars to support your project SAMHSA Projects for Assistance in Transition from Homelessness (PATH) Program This page describes the mission and components of PATH projects HMIS PATH Manual This manual contains the data collection, data entry, and HMIS set-up requirements specific to PATH projects Video on PATH Outreach Data Collection This video uses a fictional example to explain how project entry, contacts, enrollment, services and referrals, and project exit record client engagement. PATH Data Exchange The repository where you will submit annual reports - make sure to bookmark this! State Contacts for PATH projects Local support and regulations are run through these fine folks, but you can also ask the Data Center to help you connect
Veterans Affairs (VA) Funding VA Data Guide This annual resource provides data collection and reporting guidance for VA Grantees. Common questions and concerns about particular data elements are addressed from the VA's perspective, plus there's important references to Data Quality standards and policies! VA Grants Per Diem Program Description and Resources The VA's dashboard for materials and guidance on GDP projects including the latest award list VA Supportive Services for Veteran Families (SSVF) Program Description and Resources The VA's dashboard for materials and guidance on SSVF projects including the latest funding list VA Programs HMIS Manual This manual contains the data collection, data entry, and HMIS set-up requirements specific to VA projects VA SSVF Guide for HMIS This VA guidance gives you the data collection and data entry requirements from the VA's perspective (same regs though!)

National Partners

National Alliance to End Homelessness (NAEH)

United States Interagency Council on Homelessness(USICH)

National Human Services and Data Consortium